What Should the Frequency Be of a Fire Risk Assessment?

Fire risk assessments are the cornerstone of fire safety in any business. They help identify potential hazards, assess risks, and put preventive measures in place. But how often should fire risk assessments be conducted? Let’s look at the best practices and legal guidelines for scheduling your assessments.

1. Legal Obligations

Under the Regulatory Reform (Fire Safety) Order 2005, businesses are legally required to conduct regular fire risk assessments. However, the law does not prescribe a specific timeframe, stating that assessments should be carried out "regularly." So how do you know what "regularly" means for your business?

2. Recommended Frequency

Generally, it’s recommended that fire risk assessments are reviewed at least once a year. This ensures that any changes to your workplace, such as renovations, new equipment, or changes in personnel, are considered in your fire safety plan.

3. When to Conduct a New Assessment

There are certain circumstances where you should carry out a new fire risk assessment outside of the regular annual review:

After significant changes to the building or layout: Changes in the building's structure, such as extensions or alterations, can affect escape routes and fire safety measures.

Introduction of new equipment or materials: If your business introduces new machinery, materials, or processes that may increase fire risk, a new assessment is necessary.

After a fire or near miss: If your premises experience a fire or a near-miss incident, a new risk assessment should be carried out to address any weaknesses in your current fire safety plan.

Change in personnel: A high turnover in staff, particularly if fire marshals or key safety personnel leave, may warrant a review of fire safety procedures.

4. Special Considerations for High-Risk Environments

For businesses in high-risk environments, such as those working with flammable materials or in industrial settings, more frequent fire risk assessments may be required. Regular inspections and safety drills can ensure that employees are aware of the latest fire safety procedures.

5. Documentation and Record Keeping

All fire risk assessments must be documented and kept on file. These records should include identified risks, measures taken, and details of any actions required. Keeping up-to-date documentation not only improves safety but also demonstrates compliance with the law in case of an inspection.

Fire risk assessments should be carried out at least annually, and more frequently if significant changes occur in your workplace. By staying proactive, you ensure the safety of your employees, customers, and business assets. First Rate Fire Protection can assist with professional fire risk assessments, ensuring that your business complies with regulations and stays safe. Contact us today to find out more.